2017/03/28 12:00 PM Broward College Board of Trustees Student Forum and Regular Meeting - Web Outline

Broward College Board of Trustees
Student Forum and Regular Meeting
3/28/2017 12:00 PM
North Campus

1000 Coconut Creek Boulevard Building 60, Omni Auditorium Coconut Creek, FL 33066

Downloads:

Agenda

Agenda Packet

Summary

Minutes

	12:00 PM STUDENT FORUM - NORTH CAMPUS
	1:00 PM REGULAR MEETING
I.	Call to Order
		Mission Statement
		a.	Mission Statement
		Roll Call
II.	Pledge of Allegiance
III.	Preliminaries
	A.	President's Recognitions
	B.	Board Comments
		Preliminaries
		a.	Preliminaries
IV.	Agenda and Acknowledgement of Public Notice
	1.	Public Notice - March 2017
		a.	Notice
V.	Approval of the Board of Trustees Minutes
	1.	Minutes of Feb 28, 2017 12:00 PM
VI.	Public Speakers
VII.	Presentations
	1.	Honors College Trip to Bolivia - Presenter: Quakish Liner, District Director
	2.	The American Dream Initiative
	3.	Legislative Update - Presenter: Gregory A. Haile, General Counsel and Vice President for Public Policy & Government Affairs
	4.	2017-2022 Draft Strategic Plan & Financial Forecast
			Board Presentation/Recognition Printout
VIII.	Action Agenda
	A.	Academics
	B.	Administration
		1.	Recommendation that the Broward College Board of Trustees authorize the bid waiver (piggyback) and renewal for security and fire equipment, systems, services and supplies through the National Joint Powers Alliance (NJPA). Fiscal Impact: Approximately $1,500,000
				Board Item Printout
			a.	NJPA - RFP 031913 + Award Documents (Previously Approved)
			b.	SimplexGrinnell - Letter of agreement to extend contract
			c.	Waiver of Bid Request - NJPA
			d.	Siemens NJPA Piggyback Letter - Executed
			e.	SimplexGrinnell executed renewal thru 2018
		2.	Recommendation that the Broward College Board of Trustees authorize the second amendment to the contract for law enforcement services (ITN-2015-155-ZR) provided by the Coconut Creek Police Department which includes an increase of 5% for FY 17/18, and approval of the fiscal impact for the total estimated value of the 5 year contract as described below. Fiscal Impact: Increase of $13,950.30 for a Total Annual Cost of $ 292,957. This brings the total estimated value of the 5-year contract (allowing for a 5% increase for the remaining two years) to $1,428,277.
				Board Item Printout
			a.	Coconut Creek Law Enf Contract
			b.	AMENDMENT NO. 2-Broward College
			c.	Contract Cover Letter
			d.	Contract Amendment #1
		3.	Recommendation that the Broward College Board of Trustees authorize the Contract Award for Cloud Managed Hosting Services to CSPi Technology Solutions, a qualified vendor who met the terms, conditions, and specifications of ITN-2017-043-ZR. Fiscal Impact: $2,465,500.00Back-up Updated
				Board Item Printout
			a.	ITN-2017-043-ZR Cloud-Enabled Managed Hosting Solicitation
			b.	PROCUREMENT MEMO 3_17_17
			c.	CSPi Contract For Services Final.pdf
			d.	Microsoft Word - CSPi SOW Ex A (FINAL).docx
			e.	CSPi Ex C (FINAL)
	C.	Other
		1.	Recommendation that the Broward College Board of Trustees adopt proposed policy 6Hx2-3.55 Criminal Justice Information Handling and Storage
				Policy/Procedure Review Printout
			a.	Draft CJIS Policy, February 13, 2017
	D.	Lodging
IX.	Consent Agenda
	A.	Academics
	B.	Administration
		1.	Recommendation that the Broward College Board of Trustees authorize disposal, trade in, donation or sale by bid of surplus property assets for the month of January- February 2017. Fiscal Impact: N/A
				Board Item Printout
			a.	Jan-Feb. 2017 Disposal Analysis
			b.	Jan-Feb 2017 Controlled Property disposal Forms over $1K
		2.	Recommendation that the Broward College Board of Trustees authorize the disposal, trade in, donation or sale by bid of surplus property assets for the month of March, 2017. Fiscal Impact: N/A
				Board Item Printout
			a.	March 2017 Disposal Analysis Listing
			b.	Donation- Recepient letter
			c.	March 2017 Disposal Forms
		3.	Recommendation that the Broward College Board of Trustees authorize the February 2017 Warrants. Fiscal Impact: $42,452,710.75
				Board Item Printout
			a.	Warrants February 2017
		4.	Recommendation that the Broward College Board of Trustees authorize the employment of full-time and part-time personnel and resignation and termination of personnel. Fiscal Impact: N/A
				Board Item Printout
			a.	Board Agenda - March 2017
		5.	Recommendation that the Broward College Board of Trustees authorize the renewal of administrator contracts for 2017 - 2018. Fiscal Impact: N/A
				Board Item Printout
			a.	BOT Final
	C.	Other
X.	Information Items
	A.	President's Report
	B.	Waiver of Bids and Ratification of Previously Approved Contracts
		1.	Broward College Board of Trustees authorized the bid waiver (Information Technology) and agreement with Procore Technologies, Inc. ("Procore") for an annual software subscription, which facilitates all levels of project document management. Fiscal Impact: Approximately $12,000.00.
				1. Board Item for Vote Printout
			a.	Procore Subscription Term (Fully Executed)
			b.	Procore Bid Waiver - Signed
		2.	Broward College Board of Trustees authorized the bid waiver (piggyback) for the agreement with the State of Florida contract for the purchase of Fuel Card Services from WEX Inc. for FY2017. Fiscal Impact: Not to Exceed $325,000
				1. Board Item for Vote Printout
			a.	WEX Inc Piggyback Letter 2017 (signed)
			b.	973-163-10-1 Fuel Card Services
			c.	973-163-10-1 Fuel Card Services Contract
			d.	Fully Executed Addendum
			e.	WEX Inc - Fuel Card Services (2016-17) Bid Waiver - Signed
		3.	Broward College Board of Trustees authorized the bid waiver (Piggyback) with Xpert Elevator Services, Inc. to provide maintenance and repair of elevators and wheelchair lifts. Fiscal Impact: $146,236.40 annually (for a cumulative of $292,472.80)
				Board Item Printout
			a.	Xpert Elevator Services Inc executed letter with pricing
			b.	School Board Broward Award + ITB #16-061C
			c.	Xpert Elevator Services, Inc. (Elevator-Wheelchair Lifts ITB #16-061C) Bid Waiver - Signed
		4.	Broward College Board of Trustees authorized the bid waiver (Sole Source) and purchase of Turnkey Diagnostic Platform Kit, Puller Set and Leak Detector from Matco Tools. Fiscal Impact: $6,724.73
				Board Item Printout
			a.	01.03.17 bc diagnostic leak detector
			b.	01.03.17 bc press and pull kit
			c.	01.04.17 bc mdamx2a turnkey kit quote
			d.	01-12-2017 2nd quote leak detector
			e.	01-12-2017 2nd quote press and pull kit
			f.	01-12-2017 3rd quote leak detector
			g.	01-12-2017 sole source puller and detector
			h.	11.28.16 sole source letter signed bc
			i.	sole source justification - matco tools
			j.	Matco Tools Bid Waiver - Signed
		5.	Broward College Board of Trustees authorized the bid waiver (information technology) and contract with Rave Mobile Safety to provide a comprehensive emergency notification system. Fiscal Impact: Not to exceed $200,000.00
				Board Item Printout
			a.	Contract for Services & Exhibits (Fully Executed)
			b.	Rave Mobile Security - Bid Waiver - Signed
		6.	Broward College Board of Trustees authorized the bid waiver (sole source) for purchase of certification exam vouchers through DF Institute as a sole source provider. Fiscal Impact: $60,000
				Board Item Printout
			a.	2016-18865 - Broward College - Sole source letter - 12092016 Executed
			b.	Transcender Sole Source Justification
			c.	Transcender Quote #00001345
			d.	Transcender Quote #00001324
			e.	DF Institute Bid Waiver - Signed
		7.	Broward College Board of Trustees authorized the amendment to the Health Sciences Simulation Center rental agreement with Kendall Regional Medical Center. Fiscal Impact: Revenue $1,500.00.
				Board Item Printout
			a.	Fully Executed Amendment
		8.	Broward College Board of Trustees authorized Dean Linda Wood to travel to Spokane Community College to conduct in the assessment of their AAS Criminal Justice Program. Fiscal Impact: $9,500.00 is consulting revenue.
				Board Item Printout
			a.	Fully Executed Agreement
		9.	Broward College Board of Trustees authorized the Business Incubator lease with Winspire, Inc. Fiscal Impact: Revenue $7,200.00 based on a two-year lease.
				Board Item Printout
			a.	Fully Executed Agreement
		10.	Broward College Board of Trustees authorized a memorandum of understanding (MOU) with Wayne State University (Mike Ilitch College of Business), Detroit, Michigan to facilitate the transfer of qualified international and domestic students to Wayne State University (Mike Ilitch College of Business). Fiscal Impact: None
				Board Item Printout
			a.	Fully Executed Agreement
		11.	Broward College Board of Trustees authorized the agreement with Plantation Nursing & Rehabilitation Center to provide on-site clinical services for students enrolled in the program of study to obtain clinical experiences. Fiscal Impact: None.
				Board Item Printout
			a.	Fully Executed Agreement
		12.	Broward College Board of Trustees authorized the bid waiver (professional services) and agreement with Elite Professional Instruction Incorporated to present Hostage Negotiation classes during the 2017/2018 fiscal year. Fiscal Impact: $11,250.00
				Board Item Printout
			a.	Fully Executed Agreement
			b.	Elite Professional Instruction Incorporated - Bid Waiver - Signed
		13.	Broward College Board of Trustees authorized the bid waiver (professional services) and agreement for RD2 Consulting LLC to present Crisis Intervention classes during the 2017/2018 fiscal year. Fiscal Impact: $11,250.00
				Board Item Printout
			a.	Fully Executed Agreement
			b.	RD2 Consluting, LLC - Bid Waiver - Signed
		14.	Broward College Board of Trustees authorized the amendment to the agreement with Jupiter Health, Inc. Fiscal Impact: None.
				1. Board Item for Vote Printout
			a.	Fully Executed
			b.	Fully Executed Amendment 1
		15.	Broward College Board of Trustees authorized the amendment to the Simulation Center rental agreement with Aventura Hospital and Medical Center. Fiscal Impact: $8,800.00 - Revenue
				1. Board Item for Vote Printout
			a.	Final_Broward College - Simulation Lab Rental Agreement 2016
			b.	Fully Executed Agreement
		16.	Broward College Board of Trustees authorized Florida Atlantic University Cost-Reimbursable SubAward Agreement #BR-K60 Federal/Flow-Through for the project entitled: An Articulated State College-University Framework for Increasing Graduation Rates of Hispanic and Low-Income Students in Computer Science. Fiscal Impact: Revenue $95,222
				Board Item Printout
			a.	Fully Executed Agreement
		17.	Broward College Board of Trustees authorized the amendment to the Simulation Center facility rental agreement with Kendall Regional Medical Center, HCA facility. Fiscal Impact: $7,040 - Revenue
				1. Board Item for Vote Printout
			a.	Facility Rental Agreement - Kendall Regional Med Center (Fully Executed)
			b.	Fully Executed Agreement
		18.	Broward College Board of Trustees authorized the contract with Black Rocket to provide STEM related courses for the Continuing Education Kids and Teens College. Fiscal Impact: Estimated gross revenue $39,750. Net revenue share $19,875.
				Board Item Printout
			a.	Fully Executed Agreement
		19.	Broward College Board of Trustees authorized Urban League contract for Urban Seniors Jobs Program (USJP) to provide a safe training/work environment for each USJP participant. Fiscal Impact: None
				Board Item Printout
			a.	Urban League (FINAL).pdf
		20.	Broward College Board of Trustees authorized the bid waiver (Informational Technology) to procure software licensing and support from Vision Database Systems in support of BC's student ID card system. Fiscal Impact: $50,000 annual.
				Board Item Printout
			a.	New VDS Annual 2017-2018 Estimate of Services
			b.	Vision Database Systems - UPDATED Bid Waiver 2017 - Signed
		21.	Broward College Board of Trustees authorized the bid waiver (Professional Services) and contract for Torch Creative to design an athletics branding package that will align all sports teams to have unified logos, fonts, and colors. Fiscal impact: $15,000.00
				Board Item Printout
			a.	Updated Bid Waiver
			b.	Torch Creative COI
			c.	Fully Executed Agreement
		22.	Broward College Board of Trustees authorized the bid waiver (Sole Source) and agreement with Connected Shopping Ltd. for payment and enrollment services for the LINCS grant through March of 2017. Fiscal Impact: $25,750.00 estimated.
				Board Item Printout
			a.	Fully Executed Agreement -Connected Shopping
			b.	Connected Shopping Ltd. - Course Merchant - Bid Waiver - Signed
		23.	Broward College Board of Trustees authorized the contract with DBP Robotics to provide STEM related courses for the Continuing Education Kids and Teens College. Fiscal Impact: Estimated gross revenue $18,000, net revenue share $9,000.00
				Board Item Printout
			a.	Fully Executed Agreement
		24.	Broward College Board of Trustees authorized an increase to the bid waiver (Professional Services) for the current contract with J & J Instructional Services (W-2016-191-BM) for additional training classes. Fiscal Impact: Increase of $3,750.00 for a total of $20,250
				Board Item Printout
			a.	Fully Executed Agreement
			b.	J & J Instructional Services - Increase Bid Waiver - Signed
		25.	Broward College Board of Trustees authorized the bid waiver (professional services) and agreement with Brudon Incorporated to present a Basic Traffic Homicide Investigation class during the 2017/2018 fiscal year. Fiscal Impact: $12,000.00
				Board Item Printout
			a.	Brudon - insurance(1)
			b.	Fully Executed Agreement
			c.	Brudon Incorporated - Bid Waiver - Signed
		26.	Broward College Board of Trustees authorized the agreement with Park Pictures to film a Hewlitt Packard commercial. Fiscal Impact: Revenue $16,275.92
				Board Item Printout
			a.	Film Production Premises Agreement (Fully Executed)
		27.	Broward College Board of Trustees to authorized the contract with Trividia Health for the College to provide two (2) eight (8) hour training sessions on Intermediate Excel to approximately 20 employees. Fiscal Impact: Revenue $7,000.00.
				Board Item Printout
			a.	Fully Executed Agreement
XI.	Adjournment